Minutes Template

Acadia University Senate
Minutes

SENATE MEETING OF 13 MARCH 2000

A meeting of the Senate of Acadia University occurred on Monday, 13 March 2000, beginning at 4:03 p.m. with Chair Maurice Tugwell presiding and 47 members present.

Order of Agenda It was agreed to move Item 4)a) - School of Recreation Management and Kinesiology (990-56-CRE) to the top of the agenda to accommodate faculty of this program who had to leave this meeting.

1) Minutes of the Meeting of
14 February 2000
It was moved by R. Perrins and seconded by P. O’Neill that the minutes of 14 February 2000 be approved.
D. Looker requested her comments regarding the Scholarships, Prizes and Awards Committee Annual Report for 1998-1999 be inserted on page 5 as follows: “D. Looker noted that none of the conditions mentioned by K. Ogilvie apply to the actions under question and targeted donations are still administered under the purview of Senate."
MOTION CARRIED.

4) New Business
   a) Curriculum Committee -
      School of Recreation
      Management and
      Kinesiology (990-56-CRE)

As agreed, this item was dealt with early in the agenda.
It was moved by G. Ness and seconded by G. Bissix that the proposed curriculum changes for the School of Recreation Management and Kinesiology, as circulated with the agenda, be accepted by Senate.
MOTION CARRIED.

2) Announcements and
Communications
       a) From the Chair
           -re regrets

Regrets were received from G. Draper, M. Forrest, B. Griffith, A. Irving, E. Johnston, and N. Van Wagoner.

           -re Board of Governors-
               Letter on the
               Governance Report
               (990-58-GOV)

M. Tugwell read a letter from the Board of Governors dated 16 February 2000 (APPENDIX A) which accompanied a copy of a Report on a Proposed Governing Structure for Acadia University. A copy of this report is on reserve in the library and held by the Recording Secretary.
The Chair advised that a joint meeting of Faculty and Senate and Board of Governors will be held Wednesday, 29 March 2000 at 4:30 p.m. in Huggins Science Hall room 10. All Senators and Faculty have been notified

           -re Associated Alumni of
               Acadia University
               letter on the proposed
               membership of the
               Archives Committee
               (990-59-AAAU)

The Chair referred to a letter from the Board of Directors of the Associated Alumni of Acadia University dated 9 March 2000 (APPENDIX B), which was distributed to all Senators electronically, expressing concern regarding the proposal to eliminate representation of this Association on the Archives Committee.

           -re Associate Dean of
               Theology letter on
               Pastoral Counselling
               Specialization in the
               Master of Divinity
               Program
               (990-60-THE)

M. Tugwell read a letter from the Associate Dean of Theology, T. Ashley, dated 10 March 2000 (APPENDIX C) which notified Senate of the suspension of the Pastoral Counselling Specialization in the Master of Divinity degree.

    b) From the President K. Ogilvie reported that the campus has hosted a wide-range of political and senior business leaders since the last meeting of Senate. These visitors have had the opportunity to meet with many faculty members and all have been very impressed with what is happening in the classrooms, in particular the relationship between faculty and students.
He spoke on the federal budget and the fact that it will have no real positive impact on us here at Acadia. The area of research funding is not encouraging for small universities such as Acadia. The provincial budget will be finalized at the end of this month.    K. Ogilvie expressed appreciation for the student leadership shown concerning university funding issues.
In closing, the President stated that the student leadership this year has provided Acadia University a great service. These students have brought many important issues forward and worked on them with administration to achieve their goals.

M. Tugwell, as faculty representative on the Student Representative Council, took the opportunity to share how impressed he has been with the students’ dedication and thoroughness in dealing with all matters of student life.
At the same time, he welcomed incoming student representatives to Senate and asked R. Roy to introduce Shoshanah Deaton, Senate Science representative and Karen Robertson, Senate Arts representative.

    b) From the Vice-President
       (Academic)
M. Leiter reported that the Academic Sector Planning Committee has had an extensive meeting to view responses from the faculties and a report will be done for the next meeting of Senate.

3) Business Arising from the
     Minutes
    a) Senate Library Committee
       - Arts Faculty Council
       resolution concerning the
       Senate (990-19-LIB)

This item was deferred until the April meeting of Senate.

    b) Academic Sector
       Planning Committee -
       Requirements for Declaring
       a Major (990-20-APC)

This item was deferred until the April meeting of Senate.

    c) Scholarships, Prizes and
       Awards Committee -
       Report on Funds from the
       Investment Committee of
       the Board of Governors
       -re Allocation of Funds
           (990-61-SPA)

       -re Request for Increased
           Funding from BOG
           (990-62-SPA)

       -re Annual Report for 1998-
           1999 (attached to
           February 2000 agenda)
           (990-48-SPA)

R. Perrins noted that at the last meeting of Scholarships, Prizes, and Awards Committee, the question of the distribution of funds from the Investment Committee of the Board of Governors was reviewed and two motions passed:
#1. Whereas the Provost’s sector and the Scholarships, Prizes, and Awards Committee both desire that Acadia attract the best possible students to the University, and Whereas the Provost’s sector and the Scholarships, Prizes, and Awards Committee can work together to achieve this common objective, and Whereas the recruitment team of the University has, in many cases the most contact and knowledge of Acadia applicants and is the contact office to provide information to students in the scholarship pool, Be it resolved that the Scholarships, Prizes, and Awards Committee agree to endorse the allocation of the $100,000 from the Investment Committee of the Board of Governors as follows:
1.- Toward the successful implementation of the Lieutenant Governor’s Awards Program
2. - Toward the attraction of leading students to Acadia by expanding the Scholarships, Prizes, and Awards Committee to include the manager of recruitment [currently Director of Enrolment Management] (for the awarding of these funds only).
G. Pyrcz expressed appreciation to this committee for the time and effort put in on this matter.
#2. Whereas the Scholarships, Prizes, and Awards Committee continues to be challenged in recruiting academically superior students to Acadia, the Committee requests the Board of Governors through Senate make every effort to increase the pool of scholarship funds available to the Committee.

It was moved by R. Perrins and seconded by P. Cabilio that Senate endorse this motion and that the chair inform the Board of Governors of this endorsement.
MOTION CARRIED.

It was moved by R. Perrins and seconded by P. Cabilio that the Annual Report of the Scholarships, Prizes and Awards Committee dated 23 December 1999 with the above amended motions included be accepted by the Senate.
G. Pyrcz requested that the annual report from this committee be more forthcoming with basic information on scholarships, i.e. a general summary of distribution of funds within each faculty and a comparison of large scale and small scale grants alike. This information would be very useful to Senators.
MOTION CARRIED.

4) New Business
    b) Curriculum Committee -
       Biology (990-53-CRE) It was moved by C. MacLatchy and seconded by P. Taylor that the curriculum changes for Biology as attached to this agenda be accepted by Senate.
MOTION CARRIED.

       French (990-54-CRE) It was moved by T. Regan and seconded by R. Kehler that the curriculum changes for French as attached to this agenda be accepted by Senate.
J. Cayford and R. Kehler spoke to this motion with a correction to the first paragraph in the original as attached to the agenda as follows: “Students wishing to offer French as one major of a double major program require the same specific courses which are required for the major plus 18h chosen in consultation with the department (42h).” It was clarified that this reduced the requirement by three hours if a double major.
MOTION CARRIED.

       Music (990-55-CRE) This item was deferred to the next meeting of Senate.

    b) University Librarian-
        Proposals to change Senate
        By-Laws (990-57-LAW) It was moved by L. McQueen and seconded by D. Looker that the document The Constitution and By-Laws of the Senate of Acadia University - Proposed By-Laws changes from Lorraine McQueen, March 2000 be referred to the Senate By-Laws Committee for study and that they bring their recommendations to the May 2000 meeting of Senate.
L. McQueen spoke to this proposal which was attached to this agenda and which contained four individual points. She advised that the first point would give some mechanism of representation of librarians on Senate. The second point regarding the composition of the Senate Archives Committee and the Senate Library Committee arose in part from the May 1998 motion in Senate, which required a change in the by-laws, which was not done. The third point came directly from her personal experience as President of a national association and the recommendation of professional parliamentarians who recommended these particular rules of order. L. McQueen reminded Senators that these proposals have come from her as an individual Senator and it is hoped these proposals will be forwarded to the Senate By-Laws Committee for study.
G. Pyrcz requested the motion be amended to require the By-Laws Committee to solicit input from all those committees and/or its membership, who might be affected by this proposal when drawing up its report. It was accepted as a friendly amendment to the motion on the floor.
J. MacLeod, as a member of the By-Laws Committee asked how much authority does an individual have to change the Senate By-Laws and what is expected of or what is the task given to the By-Laws Committee?
It was outlined that the By-Laws Committee would
1.- approach any committee affected and consult that committee regarding the proposed changes and
2. – bring recommendations back to Senate for consideration.
P. O’Neill asked if Senate may change its own membership structure as this motion would do.
K. Ogilvie advised that the terms of procedure allow the Senate By-Laws Committee to bring a motion such as this before the Senate. If Senate approves, it is sent to any other body which the University Act specifies to effect the change. This is how changes in membership to the Senate are achieved.
MOTION CARRIED

    c) Notice of Motion -
        Governance of Acadia
        University (990-63-GOV) The following was given as notice of motion by D. Looker and R. Davies:
Whereas the Senate is one of the two governing bodies of Acadia University, and
Whereas the Senate is explicitly named in the “Act Respecting Acadia University” and
Whereas the recent “Report on a Proposed Governance Structure” approved by the Board of Governors has serious implications for the governance of Acadia University,
Be it resolved that the Senate of Acadia:
1. Express its concern and disappointment that there was no formal involvement of or consultation with Senate in the development of the Report, as was done in previous reports on Acadia’s governance.
2. Request that no action be taken on the Report unless and until such time as Senate has had an opportunity to study the proposed changes in light of Senate’s stake in good governance.
3. Form an ad hoc committee to consider the Report and make recommendations to Senate about what actions Senate should take with regard to the Report.

6) Adjournment M. Grieve moved this meeting adjourn. It was 4:45 p.m.

Order of Agenda	It was agreed to move Item 4)a) - School of Recreation Management and Kinesiology (990-56-CRE) to the top of the agenda to accommodate faculty of this program who had to leave this meeting.
1) Minutes of the Meeting of 14 February 2000	It was moved by R. Perrins and seconded by P. O’Neill that the minutes of 14 February 2000 be approved. D. Looker requested her comments regarding the Scholarships, Prizes and Awards Committee Annual Report for 1998-1999 be inserted on page 5 as follows: “D. Looker noted that none of the conditions mentioned by K. Ogilvie apply to the actions under question and targeted donations are still administered under the purview of Senate." MOTION CARRIED.
4) New Business a) Curriculum Committee - School of Recreation Management and Kinesiology (990-56-CRE)	As agreed, this item was dealt with early in the agenda. It was moved by G. Ness and seconded by G. Bissix that the proposed curriculum changes for the School of Recreation Management and Kinesiology, as circulated with the agenda, be accepted by Senate. MOTION CARRIED.
2) Announcements and Communications a) From the Chair -re regrets	Regrets were received from G. Draper, M. Forrest, B. Griffith, A. Irving, E. Johnston, and N. Van Wagoner.
-re Board of Governors- Letter on the Governance Report (990-58-GOV)	M. Tugwell read a letter from the Board of Governors dated 16 February 2000 (APPENDIX A) which accompanied a copy of a Report on a Proposed Governing Structure for Acadia University. A copy of this report is on reserve in the library and held by the Recording Secretary. The Chair advised that a joint meeting of Faculty and Senate and Board of Governors will be held Wednesday, 29 March 2000 at 4:30 p.m. in Huggins Science Hall room 10. All Senators and Faculty have been notified
-re Associated Alumni of Acadia University letter on the proposed membership of the Archives Committee (990-59-AAAU)	The Chair referred to a letter from the Board of Directors of the Associated Alumni of Acadia University dated 9 March 2000 (APPENDIX B), which was distributed to all Senators electronically, expressing concern regarding the proposal to eliminate representation of this Association on the Archives Committee.
-re Associate Dean of Theology letter on Pastoral Counselling Specialization in the Master of Divinity Program (990-60-THE)	M. Tugwell read a letter from the Associate Dean of Theology, T. Ashley, dated 10 March 2000 (APPENDIX C) which notified Senate of the suspension of the Pastoral Counselling Specialization in the Master of Divinity degree.
b) From the President	K. Ogilvie reported that the campus has hosted a wide-range of political and senior business leaders since the last meeting of Senate. These visitors have had the opportunity to meet with many faculty members and all have been very impressed with what is happening in the classrooms, in particular the relationship between faculty and students. He spoke on the federal budget and the fact that it will have no real positive impact on us here at Acadia. The area of research funding is not encouraging for small universities such as Acadia. The provincial budget will be finalized at the end of this month. K. Ogilvie expressed appreciation for the student leadership shown concerning university funding issues. In closing, the President stated that the student leadership this year has provided Acadia University a great service. These students have brought many important issues forward and worked on them with administration to achieve their goals.
	M. Tugwell, as faculty representative on the Student Representative Council, took the opportunity to share how impressed he has been with the students’ dedication and thoroughness in dealing with all matters of student life. At the same time, he welcomed incoming student representatives to Senate and asked R. Roy to introduce Shoshanah Deaton, Senate Science representative and Karen Robertson, Senate Arts representative.
b) From the Vice-President (Academic)	M. Leiter reported that the Academic Sector Planning Committee has had an extensive meeting to view responses from the faculties and a report will be done for the next meeting of Senate.
3) Business Arising from the Minutes a) Senate Library Committee - Arts Faculty Council resolution concerning the Senate (990-19-LIB)	This item was deferred until the April meeting of Senate.
b) Academic Sector Planning Committee - Requirements for Declaring a Major (990-20-APC)	This item was deferred until the April meeting of Senate.
c) Scholarships, Prizes and Awards Committee - Report on Funds from the Investment Committee of the Board of Governors -re Allocation of Funds (990-61-SPA) -re Request for Increased Funding from BOG (990-62-SPA) -re Annual Report for 1998- 1999 (attached to February 2000 agenda) (990-48-SPA)	R. Perrins noted that at the last meeting of Scholarships, Prizes, and Awards Committee, the question of the distribution of funds from the Investment Committee of the Board of Governors was reviewed and two motions passed: #1. Whereas the Provost’s sector and the Scholarships, Prizes, and Awards Committee both desire that Acadia attract the best possible students to the University, and Whereas the Provost’s sector and the Scholarships, Prizes, and Awards Committee can work together to achieve this common objective, and Whereas the recruitment team of the University has, in many cases the most contact and knowledge of Acadia applicants and is the contact office to provide information to students in the scholarship pool, Be it resolved that the Scholarships, Prizes, and Awards Committee agree to endorse the allocation of the $100,000 from the Investment Committee of the Board of Governors as follows: 1.- Toward the successful implementation of the Lieutenant Governor’s Awards Program 2. - Toward the attraction of leading students to Acadia by expanding the Scholarships, Prizes, and Awards Committee to include the manager of recruitment [currently Director of Enrolment Management] (for the awarding of these funds only). G. Pyrcz expressed appreciation to this committee for the time and effort put in on this matter. #2. Whereas the Scholarships, Prizes, and Awards Committee continues to be challenged in recruiting academically superior students to Acadia, the Committee requests the Board of Governors through Senate make every effort to increase the pool of scholarship funds available to the Committee. It was moved by R. Perrins and seconded by P. Cabilio that Senate endorse this motion and that the chair inform the Board of Governors of this endorsement. MOTION CARRIED. It was moved by R. Perrins and seconded by P. Cabilio that the Annual Report of the Scholarships, Prizes and Awards Committee dated 23 December 1999 with the above amended motions included be accepted by the Senate. G. Pyrcz requested that the annual report from this committee be more forthcoming with basic information on scholarships, i.e. a general summary of distribution of funds within each faculty and a comparison of large scale and small scale grants alike. This information would be very useful to Senators. MOTION CARRIED.
4) New Business b) Curriculum Committee - Biology (990-53-CRE)	It was moved by C. MacLatchy and seconded by P. Taylor that the curriculum changes for Biology as attached to this agenda be accepted by Senate. MOTION CARRIED.
French (990-54-CRE)	It was moved by T. Regan and seconded by R. Kehler that the curriculum changes for French as attached to this agenda be accepted by Senate. J. Cayford and R. Kehler spoke to this motion with a correction to the first paragraph in the original as attached to the agenda as follows: “Students wishing to offer French as one major of a double major program require the same specific courses which are required for the major plus 18h chosen in consultation with the department (42h).” It was clarified that this reduced the requirement by three hours if a double major. MOTION CARRIED.
Music (990-55-CRE)	This item was deferred to the next meeting of Senate.
b) University Librarian- Proposals to change Senate By-Laws (990-57-LAW)	It was moved by L. McQueen and seconded by D. Looker that the document The Constitution and By-Laws of the Senate of Acadia University - Proposed By-Laws changes from Lorraine McQueen, March 2000 be referred to the Senate By-Laws Committee for study and that they bring their recommendations to the May 2000 meeting of Senate. L. McQueen spoke to this proposal which was attached to this agenda and which contained four individual points. She advised that the first point would give some mechanism of representation of librarians on Senate. The second point regarding the composition of the Senate Archives Committee and the Senate Library Committee arose in part from the May 1998 motion in Senate, which required a change in the by-laws, which was not done. The third point came directly from her personal experience as President of a national association and the recommendation of professional parliamentarians who recommended these particular rules of order. L. McQueen reminded Senators that these proposals have come from her as an individual Senator and it is hoped these proposals will be forwarded to the Senate By-Laws Committee for study. G. Pyrcz requested the motion be amended to require the By-Laws Committee to solicit input from all those committees and/or its membership, who might be affected by this proposal when drawing up its report. It was accepted as a friendly amendment to the motion on the floor. J. MacLeod, as a member of the By-Laws Committee asked how much authority does an individual have to change the Senate By-Laws and what is expected of or what is the task given to the By-Laws Committee? It was outlined that the By-Laws Committee would 1.- approach any committee affected and consult that committee regarding the proposed changes and 2. – bring recommendations back to Senate for consideration. P. O’Neill asked if Senate may change its own membership structure as this motion would do. K. Ogilvie advised that the terms of procedure allow the Senate By-Laws Committee to bring a motion such as this before the Senate. If Senate approves, it is sent to any other body which the University Act specifies to effect the change. This is how changes in membership to the Senate are achieved. MOTION CARRIED
c) Notice of Motion - Governance of Acadia University (990-63-GOV)	The following was given as notice of motion by D. Looker and R. Davies: Whereas the Senate is one of the two governing bodies of Acadia University, and Whereas the Senate is explicitly named in the “Act Respecting Acadia University” and Whereas the recent “Report on a Proposed Governance Structure” approved by the Board of Governors has serious implications for the governance of Acadia University, Be it resolved that the Senate of Acadia: 1. Express its concern and disappointment that there was no formal involvement of or consultation with Senate in the development of the Report, as was done in previous reports on Acadia’s governance. 2. Request that no action be taken on the Report unless and until such time as Senate has had an opportunity to study the proposed changes in light of Senate’s stake in good governance. 3. Form an ad hoc committee to consider the Report and make recommendations to Senate about what actions Senate should take with regard to the Report.
6) Adjournment	M. Grieve moved this meeting adjourn. It was 4:45 p.m.