29 October 2003
Dear Member of Senate:
I advise you that a meeting of the Senate of Acadia University will
occur at 4:00 p.m., Monday,
10 November 2003 in Room 132 of the Beveridge Arts Centre. The
AGENDA follows:
1) Minutes of the Meeting of 14 October 2003
2) Announcements and Communications
3) Business Arising from the Minutes
a) University Teaching Complement Committee - Report/Recommendation
on the Request of appeal from Department of Languages and Literatures (034-16-ART)*
b) By-Laws Committee - Terms of Reference for By-Laws Committee
Members as per minutes of 14 Oct 03 (034-17-LAW)
4) New Business
a) 2002-2003 Annual Report from Scholarships, Prizes, and Awards
Committee
(034-18-REP) *
b) 2003-2003 Annual Report from Honours Committee
(034-19-REP) *
5) Other Business
Yours sincerely,
Rosemary Jotcham
Acting Registrar and Secretary of Acadia University Senate
* Material Attached
Items Carried Over
- Faculty Development Committee - Review of Duties and Structure as
per 14 Oct 03 Minutes
2002-2003
Report of the SCHOLARSHIPS, PRIZES AND AWARDS COMMITTEE (SPAC) to SENATE
REPORT DATE: October 21, 2003
SPAC COMMITTEE MEMBERS
July 1, 2002 - June 30, 2003
Faculty of Arts:
Christoph Both
Bernard Delpeche
Stephen Sansonetti (student rep)
Faculty of Professional Studies:
Paul Heintzman
Walter Isenor (Committee Chairperson)
Jeff Britton (student rep)
Faculty of Pure and Applied Science:
Andrew Mitchell
Paul Cabilio
Michael Marin (student rep)
Paula Cook - Provost
Pamela D'Entremont – Financial Aid (Committee Secretary)
July 1, 2003 - June 30, 2004
Committee members will be the same as those indicated above with the
following exceptions:
Rodger Evans will be replacing Paul Cabilio
Janna Wentzell will be replacing Paul Heintzman
Devika Gibbons will be replacing Jeff Britton
Duncan MacDonald will be replacing Michael Marin
PURPOSE AND DUTIES OF COMMITTEE
1. To determine how winners of scholarships, prizes and awards are to
be selected and to gather all information it considers necessary for the
selection;
2. To select the winners of all undergraduate scholarships, prizes
and awards;
3. To periodically investigate the scholarships, prizes and awards
program and to recommend improvements (increased funds, new scholarships,
more prizes, etc.) to those involved in the program;
4. To promote interest in the scholarship program by posters, letters
and other means;
5. To consider such other matters as the Senate may from time to time
entrust to the Committee.
November 1, 2002
November 29, 2002
April 7, 2003
AGENDAS, DISCUSSIONS and CONCLUSIONS
The following represents the main agenda topics:
1. Entrance Scholarship Acceptance Results
The acceptance results of the scholarship packages offered to 2002
entrance students were reviewed.
2. Discussion of ASU Document on Acadia’s Financial Aid Program
The Committee agreed with the general thrust of the ASU document and
agreed that the scholarship program at Acadia is under-funded. This
was passed on to the Chair of the Financial Aid Committee.
3. Monies Available for Scholarships
The amount of funds available for scholarships was reviewed.
Two recommendations were made to the Financial Aid Committee - the need
for 50 renewable tuition scholarships and the need to look at a different
mechanism for in-course scholarships that included tangible benchmarks
of achievement.
4. Review of Entrance Scholarship Selection Process
The process used by the Committee to select students being considered
for entrance scholarships was reviewed but no changes were made. The top
150 applications were individually reviewed and scored by the Committee.
5. Review of Scholarship Ceilings
The scholarship ceilings were reviewed. No change was made to
the ceiling for returning students as it is tied to tuition. The
scholarship ceiling for entering students was increased from $7500 to $10,000.
6. Awarding of 2003 Entrance Scholarships
Approximately $671,040 (consisting of $263,000 renewable monies and
$408,040 non-renewable monies) in entrance scholarships were offered to
126 students based upon selection procedures agreed upon by the Committee.
This figure represents first year value. The total program value would
be $1,460,040. The Committee assumed an acceptance rate of approximately
50% based on prior years’ experience. An additional 75 offers totaling
$235,075 (consisting of $34,500 renewable monies and $200,575 non-renewable
monies) in entrance departmental scholarships, scholar-bursaries, and awards
were also made. This figure represents first year value. The total program
value would be $338,575.
Respectfully submitted,
Pamela D'Entremont
Secretary
Respectfully Submitted,
Don Stewart