| 1) Minutes
of the Meeting of |
It
was moved by L. McDonald and seconded by L. Oliver that
the minutes of MOTION
WAS CARRIED. |
|
| 2) Announcements
and Communications a) From the Chair -re Regrets |
Regrets were received from T. Archibald, A. Duncan, and A. Irving. |
|
| b) From the Vice-President (Academic) |
C. MacLatchy noted
that the
Vice-President's (Academic) Annual Report was available for Senators
today, as
well as online from the VP(Academic) website. He
asked that any errors or omissions be directed to
Executive
Assistant, S. Donovan. |
|
| c) From the Honours Committee -re Review of Regulations for Honours Students |
R. Raeside reported
that the Senate
Honours Committee has discussed two items; as requested by Senate, to
ensure
that the regulations for the Honours programs are kept current. 1.) Regarding any reference to Fall
Convocation. There is no reference to
Fall Convocation in the guidelines; however, the first sentence of
sub-section
(e) of the Honours Committee Procedures will be re-worded to
read
"Two final, corrected versions of the thesis must reach the Office of
the
Registrar at least 10 days prior to the date of graduation ...". 2.) Regarding alternative models for thesis
preparation that may require changes in procedures, such changes will
be made
based after analysis of the pilot project on electronic thesis
submission to be
carried out in 2004. This will be
brought to Senate for approval as required, at that time. |
|
| d) From the Faculty Development Committee |
|
|
| c) From the Academic Integrity Committee |
|
|
| 3) New Business a) Timetable, Instruction Hours & Examination Committee - REVISED 2004-2005 Calendar Dates (034-45-TIE) |
It was moved by C. MacLatchy and seconded by J. Mosher that the REVISED 2004-2005 calendar dates as attached to today's agenda be approved. Discussion was held regarding one study day prior to exams on this calendar. It was moved by G. Bissix and seconded by P. Cabilio that the 'examinations begin' dates be changed to R. Jotcham noted that this would result in other necessary changes to these calendar dates. MOTION TO AMEND WAS CARRIED MOTION AS AMENDED WAS CARRIED. |
|
| b) Archive Committee - Membership (034-44-ARC) |
It was moved by S. Markham-Starr and seconded by |
|
| c) Archive Committee
- Archiving of Senate Material (034-42-ARC) |
It
was moved by S. Markham-Starr and seconded by P.
Corkum felt the Senate Committees' Annual Reports, which show
decisions and policies made, should be sufficient as a permanent record. S. Lochhead noted the process by which
decisions were made is also an important record. She
clarified that the term 'committee
records' is more than official minutes, as outlined in material
attached to the
January 04 agenda. |
|
| 4) New Business a) Curriculum Committee- Faculty of Arts (034-46-CRE) |
It was moved by B. Matthews and seconded by J. Slights that the course changes as outlined in the attachment to today's agenda for the Faculty of Arts Hypermedia program, be accepted. B. Matthews gave a brief explanation of this program. MOTION WAS CARRIED. |
|
|
Recreation Management
and Kinesiology (034-47-CRE) |
It was moved by G. Ness and seconded by G. Bissix that the program changes for Recreation Management and Kinesiology as outlined in the attachment to today's agenda, be accepted. G. Bissix spoke to this motion and noted the last item of this attachment should read, "a GPA of 2.5 must be obtained in the Kinesiology core and Nutrition courses. A minimum....." MOTION AS MODIFIED WAS CARRIED. |
|
| 5)
a) By-Laws Committee - -re Term of Service for Initial Membership Appointment to Senate Committees (034-48-LAW) |
Further to a handout (APPENDIX A) at today's meeting, following is notice of motion from the Senate By-Laws Committee: To Article VI - COMMITTEES, para 2, the following be added. However, with the first appointment of members to a standing committee and/or special committee of Senate, the Recording Secretary of Senate should ensure that a staggering of the appointments occur so that not all members of the committee are retiring at the same time. |
|
| 6) Adjournment |
P.
Cabilio moved this meeting be adjourned. It
was |
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APPENDIX
A
By-laws Committee ReportSenateMinutes/9Feb04/Item 5)a) 034-48-LAW Term of Service for Initial Membership Appointments to Senate Committees MOTION Faculty members on standing committees (with the exception of the Executive Committee of Senate) serve a term of three years. When a new committee is formed, it is important that the initial retirement terms are staggered so as to provide continuity on the committee. The By-Laws Committee recommends to Senate that the statement in italics be added to Article VI. 2.: Current Version The elected members of standing committees shall normally be elected for a term of three years, except for student members, whose term of Senate is for one year’s duration, and for the elected members of the Executive Committee, who will be elected for one year. The term of service of elected members shall commence on the first Day of July of the year of election and shall normally conclude on the Thirtieth Day of June three years thereafter. Amended Version The elected members of standing committees shall normally be elected for a term of three years, except for student members, whose term of Senate is for one year’s duration, and for the elected members of the Executive Committee, who will be elected for one year. The term of service of elected members shall commence on the first Day of July of the year of election and shall normally conclude on the Thirtieth Day of June three years thereafter. However, with the first appointment of members to a standing committee and/or special committee of Senate, the Recording Secretary of Senate should ensure that a staggering of the appointments occur so that not all members of the committee are retiring at the same time. Respectfully submitted: Patricia Corkum, Chair Andrew Mitchell |
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