Acadia University Senate
Agenda
SENATE AGENDA FOR 5 May 2004
23 April 2004
Dear Member of
Senate:
I advise you
that a meeting of the Senate of Acadia University will occur at 10:00 a.m., Wednesday,
5 May 2004
in Room 132 of the Beveridge Arts Centre.
The AGENDA follows:
1) Minutes of the
Meeting of 12 April 2004
2) Announcements
and Communications
3) Approval of
List of Graduates for the
Convocation of May 2004 (034-54-CON)
4) Business
Arising from the Minutes
5) New Business
a) Nominating
Committee - Report on Senate Committee Vacancies (034-58-NOM)
*
b) Recording
Secretary-Report on Senate and Senate Committee Vacancies (034-55-SEC)
*
c) 2003-2004
Annual Reports from Senate
Committees (034-56-REP)
(i) Archives
*
(ii) Research
Ethics Board *
d) Research
& Graduate Studies - Nomination Report (034-57-REB)
*
6) Other Business
Yours
sincerely,
Rosemary Jotcham
Acting
Registrar and Secretary of Acadia
University
Senate
* Material Attached
Attachment 5)a)
Senate Agenda/5May04
034-58-NOM
NOMINATING COMMITTEE
Nominations Report to
Senate
May 5, 2004
The Committee places
in nomination the following names for the positions listed:
a)
Chair
of Senate (1 year term 2004-2005): Ian Wilks
b)
Deputy
Chair of Senate (1 year term 2004-2005):
Gary Hepburn
c)
Executive
of Senate (1 year term 2004-2005):
-Jan Buley from the Faculty of
Professional Studies
-Leslie Oliver from the Faculty
of Pure and Applied Science
-Antonio Franceshet from the
Faculty of Arts
d)
By-laws
Committee (3 year term 2004-2007): Patricia Corkum
e)
Lay person on Senate (3 year term 2004-
2007): Gary
Vaughan
f)
Faculty Elections Officer (1 year term
2004-2005): Jian-An Peng
g)
Secretary
to Faculty (1 year term 2004-2005):Herb Wyile
Respectfully submitted:
Patricia
Corkum (Chair)
Tom
Archibald
Jan
Buley
Gail
Dinter-Gottlieb
Robert
Perrins
Gillian
Poulter
Daniel
Silver
Senate and Committee Vacancies for 2004 - 2005
Required
from
Registrar (Secretary to Senate)
Replacement [to be a Senator]
on Nominating Committee for R. Perrins completing a term begun by J.
Slights
term ends:
2004-2007 (3 years)
Replacement [to be a Senator]
on Nominating Committee for T. Archibald term ends:
2004-2007 (3 years)
Required
from
Faculty of Arts
Replacement on Senate for M.
Grieve term ends: 2004-2007 (3 years)
Replacement on Senate for J.
Sacouman term ends: 2004-2007 (3 years)
Replacement on Senate for R.
Proulx term ends: 2004-2007
(3 years)
Replacement on Senate for J.
Davies who is going on sabbatical leave:
2004-2005 (1 year)
Replacement (Music) on Senate
for J. Hennessy completing a term begun by R. Morrison (on
administrative
leave) term
ends: 2004-2007 (3 years)
Replacement on Nominating
Committee for A. Franschet (to be a non-Senator] who is now a Senator: 2004-2005
(1 year) √ G. Poulter
Replacement on Curriculum
Committee for J. Marontate term ends:
2004-2007 (3 years)
Replacement on Library
Committee for P. Chegwidden term ends:
2004-2006 (2 years)
Replacement on Archives
Committee for M. Dennis terms ends:
2004-2007 (3 years)
Replacement on Research and
Graduate Studies for P. Rigg completing a term begun by R. Morrison
term
ends: 2004-2007 (3 years)
Replacement on Honours
Committee for P. Doerr going on sabbatical: 2004-2005 (1 year)
Replacement on Honours Committee
for R. Stewart going on sabbatical:
2004-2005 (1 year)
Replacement on Admission and
Academic Standing Committee (Appeals) for R. Proulx term ends: 2004-
2007
(3 years)
Replacement on Academic
Discipline Appeals Committee for A. Quema terms ends:
2004-2007 (3 years)
Replacement on Timetable,
Instruction Hours and Examination Committee for J. Marontate terms ends:
2004-2007
(3 years)
Replacement on Scholarships,
Prizes and Awards Committee for C. Both terms ends:
2004-2007 (3 years)
Required
from
Faculty of Professional Studies
Replacement (Bus) on Senate
for P. Corkum term ends: 2004-2007 (3
years)
Replacement (Rec & Kine)
on Senate for D. Kruisselbrink term
ends: 2004-2007 (3 years)
Replacement (Rec & Kine)
on Senate for S. Markham-Starr on 6-month
sabbatical: 1Jul04-30Dec04
(6 months)
Replacement on Nominating
Committee for J. Buley completing a term begun by S. Colwell term ends: 2004-2007
( 3 years) √ J. Buley
Replacement on Library
Committee for D. Piper term ends:
2004-2006 (2 years) √ J. Pelletier
Replacement on Archives
Committee for S. Markham-Starr on sabbatical:
1Jul-31Dec04 (6 months) √ I. Hutchinson
Replacement on Honorary
Degrees Committee for J. Fowles completing a term begun by G. Frost
term
ends:
2004-2007 (3 years) √ J. Colton
Replacement on Admission and
Academic Standing Committee (Appeals) for E. Callaghan term ends:
2004-2007
(3 years) √ E. Callaghan
Replacement on Admission and
Academic Standing Committee (Policy) for R. Pitter terms ends: 2004-2007 (3 years) √ B. Robertson
Replacement on Scholarships,
Prizes and Awards Committee for W. Isenor terms ends: 2004-2007
(3 years) √ W. Isenor
Replacement on Academic
Integrity Committee for S. Enman terms ends: 2004-2007
(3 years) √ R. Pitter
Page 2/Attachment 5)b)
Senate Agenda/5May04
034-55-SEC
Required
from Faculty of Pure and Applied Science
Replacement (Biology) on
Senate for P. Taylor term ends: 2004-2007 (3 years)
Replacement (Chemistry) on
Senate for R. Gossage completing a term
begun by S. Roscoe term ends:
2004-2007
(3 years)
Replacement (Mat) on
Senate for T. Archibald term ends: 2004-2007 (3 years)
Replacement (Geology) on
Senate for R. Raeside who moved to
Senate Chair position for one year and is now going on sabbatical --
will I.
Spooner remain for another year?:
2004-2005 (1 year)
Replacement on Curriculum
Committee for F. Mendevil term ends:
2004-2007 (3 years)
Replacement on Academic
Program Review Committee for C. Bell term ends:
2004-2007 (3 years)
Replacement on Library
Committee for R. Raeside term ends:
2004-2006 (2 years)
Replacement on Archives
Committee for D. Shutler term ends:
2004-2007 (3 years)
Replacement on Research and
Graduate Studies for S. Barr term ends:
2004-2007 (3 years)
Replacement on Honorary
Degrees Committee to complete a term begun by D. Shutler going on
sabbatical:
2004-2005 (1 year)
Replacement on Honours
Committee for D. Stewart term ends:
2004-2007 (3 years)
Replacement on Honours
Committee for S. Johnson term ends:
2004-2006 (2 years) -- having both Science Reps term ends at the
same
time is not suppose to happen, therefore, asking for a 2 year
appointment only
for this position.
Replacement on Admission and
Academic Standing Committee (Policy) for F. Mendivil terms ends: 2004-
2007
(3 years)
Replacement on Academic
Discipline Appeals Committee for R. Evans terms ends:
2004-2007 (3 years)
Required from Acadia Students’
Representative Council
(c/o President Ryan Conrod)
Representative on Senate for
Arts: 2004-2005 (1 year)
Representative on Senate for
Professional Studies: 2004-2005 (1 year) √ Ashley Buote
Representative on Senate for
Science: 2004-2005 (1 year) √ Matthew
Murphy
Representative on Curriculum
Committee: 2004-2005 (1 year)
Representative on Library
Committee: 2004-2005 (1 year)
Representative on Archives
Committee: 2004-2005 (1 year)
Representative (Honours
student) on Research and Graduate Studies:
2004-2005 (1 year)
Representative on Academic
Discipline Appeals Committee: 2004-2005 (1 year)
Representative on Timetable,
Instruction and Examination Committee:
2004-2005(1 year)
Representative (part-time
student) on Board of Continuing Education:
2004-2005 (1 year)*
Representative from Faculty
of Arts on Scholarship Committee:
2004-2005 (1 year)
Representative from Faculty
of Professional Studies on Scholarship Committee: 2004-2005
(1 year)
Representative from Faculty
of Science on Scholarship Committee:
2004-2005 (1 year)
* Contact
Division of Continuing Education for Nomination
Please Note: SRC President is a member of the
following:
Senate
(Non-Vote)
Please Note: V-P Academic ( Patrick LeGay) is a
member of the following:
Senate
Curriculum Committee
Library
Committee
Admission
and Academic Standing (Appeals) Committee
Admission
and Academic Standing (Policy) Committee
Timetable,
Instruction & Examination Committee
If the V-P (A) wants more information on these committees
and their contacts I may be reached at X 1617.
Page 3/Attachment 5)b)
Senate Agenda/5May04
034-55-SEC
Required from Nominating
Committee
Chair for the Senate –- R.
Raeside currently in the position and going on sabbatical:
2004-2005 (1 year)
Deputy-Chair for the Senate -
G. Hepburn currently in the position:
2004-2005 (1 year)
Replacement on Senate for lay
person Gary Vaughan term ends: 2003-2006
(3 years)
Annual replacement on
Executive Committee - Three members of Senate (one from each
faculty)
elected annually
by Senate: 2004-2005 (1 year)
Prof. St. Replacement on
By-Laws Committee for P. Corkum term
ends: 2004-2007 (3 years)
Has
office of Secretary to Faculty been
filled? If not this committee must do
so.....currently held by J. Slights who is now on maternity leave.
Faculty Elections Officer –
Jian-An Peng currently in the position:
2004-2005 (1 year)
Required from Graduate
Student Association (c/o Dean
R&GS, Thomas Ellis )
Representative on Senate for
Graduate Students: 2004-2005 (1 year)
Representative on Library
Committee for Graduate Students:
2004-2005 (1 year)
Representative on Research
& Graduate Studies Committee for Graduate Students from each of
Arts, Prof.
St.
and P&AS: 2004-2005 (1 year)
Representative on Research
Ethics Board Committee for Graduate Students:
Jul 2004-2005 (1 year )
Required
from
Research and Graduate Studies Committee (c/o
Dean R&GS, Thomas Ellis)
Replacement (Arts) on
Research Ethics Board Committee for D. Duke term ends:
2004-2007 (3 years) √
Replacement (Community
Member) on Research Ethics Board Committee for Krista Myles term ends:
2004-2007
(3 years) √
Required from Professional
Librarian Group c/o Mary
MacLeod
Replacement
on Library Committee for E. Patterson term ends: 2004-2005
(1 year) √ Tamsin Bolton
Required
from
Faculty of Theology
Representative
on Library Committee (for Divinity College collection only) replacing G.
Wooden term ends: 2004-2005
(1 year) √ G.
Wooden
Required from Board of
Governors
(c/o Irene Armstrong) IN
AUGUST FOR OCTOBER *
Representative on Senate for
Sandra Phillips term ends: 2004-2007 (3
years)
Replacement on Academic
Program Review Committee for D. MacIntosh term ends:
2004-2007
(3 years)
Replacement on Honorary
Degrees Committee for J. Kirk term ends:
2004-2007 (3 years) This appointment
to be a
Governor or Lay Member of Senate
SENATORS TERM ENDS - 30 June 2004:
1 Chairman
Robert Raeside
1 yr
√
1 Deputy-Chair
Gary Hepburn
1 yr
√
1 President, Student Union (Non-Vote)
Dan O'Rourke
ex-officio √
1 Board
of Govenors
Sandra
Philips
3 yr
10/2004
1 Arts
(Poli Sc)
Malcolm Grieve
3
yr
1 Arts
(Sociology)
James
Sacouman 3 yr
1 Arts
(Languages & Literature)Robert Proulx
3
yr
1 Arts
(Economics)
John Davies
3 yr
Returning
After Sabbatical?
1 Arts (Music)
Jeff Hennessy
3 yr
1
Prof. St.
(Bus)
Pat Corkum
3
yr
1 Prof.
St.
(Rec & Kine)
Darren
Kruiisselbrink 3 yr
1
Prof. St.
(Rec & Kine)
Susan Markham-Starr
3
yr On Sabbatical
1Jul04-31Dec04
1 P&A
Sc. (Biology)
Phil
Taylor
3 yr
1 P&A
Sc. (Chemistry)
Robert
Gossage 3
yr
1 P&A
Sc. (Math)
Tom
Archibald
3 yr
1 P&A
Sc. (Geology)
Ian Spooner
3 yr
1 Student
(Arts)
Jonas
Langille
1 yr
1 Student
(Science)
Lilly Binns
1 yr
√
1 Student
(Prof. St.)
Amy
Duncan
1 yr
√
1 Student
(VP Academic)
Jaclyn Mosher
1 yr
√
1 Student
(Graduate)
Keith Roy
1 yr
1 Lay
person
Gary
Vaughan
3 yr
Secretary to Faculty (elected by Senate) – J.
Slights √
√ HAS BEEN FILLED OR IS IN THE PROCESS AS OF
THIS DATE
23 April 2004/dlm
Attachment 5)c)i)
Senate Agenda/5May04
034-56-REP
Senate Archives
Committee
Annual
Report 2004
The Senate
Archives Committee has the following membership:
-
Three members from the Faculty of Arts:
Richard
Cunningham, Michael Dennis, Gerry Gerrits
-
One member from the Faculty of Pure and
Applied
Science: Dave Shutler
-
One
member from the Faculty of Professional Studies: Susan Markham-Starr
-
One
member from the Divinity College: Robert Wilson
-
The
University Archivist: Pat Townsend
-
The
Deputy Archivist: Rhianna Edwards
-
The
University Librarian: Sara Lochhead
-
A
representative appointed by the Acadia
Students’ Union: Lindsay Taylor
-
A
representative of the Alumni Association, Debbie Zinck
-
One
member appointed by the President: Bria Stokesbury
-
One
member appointed by the Convention of Atlantic Baptist Churches: Hugh McNally
The
Committee Chair is Susan
Markham-Starr, and
the Committee Secretary is Rhianna
Edwards, Deputy University Archivist.
The
Committee met four times in the 2003/2004 academic year. The main
topics of
discussion were:
-
Reactivation
of the Committee following several years of limited activity;
-
Successful
recommendation to Senate for a change in the Committee structure to
include the Deputy University Archivist
as a member of the Senate Archives Committee;
-
Successful
recommendation to Senate that the each Senate Committee forward its
committee
records to the University Archives for permanent preservation;
-
Approval
of the Policy on the Management of
Archival Holdings at the Acadia University Archives;
-
Support
for the Archives’ request for funding for mobile shelving;
-
Ongoing
support for the Archives’ regular and special projects.
Report
prepared and forwarded to Senate on behalf of the Committee by Susan Markham-Starr, Committee Chair, April 2004
Page 1/Attachment 5)c)ii)
Senate Agenda/5May04
034-56-REP
To:
Acadia University Senate
From: S.
Maitzen, Chair, Research Ethics Board
Date: April 22,
2004
Re:
Annual
Report of the Research
Ethics Board
I hereby
report on the activities of the Acadia University Research Ethics Board
(REB)
for the period May 1, 2003, to April 30, 2004.
The REB’s mandate is to ensure that all human-subjects research
involving any member of the Acadia
community complies with the Tri-Council Policy
Statement Ethical Conduct for Research Involving Humans. The REB reports to Senate through the Dean of
Research and Graduate Studies.
REB
Members
Dr. David F. Duke, Faculty Representative,
Faculty of Arts
Dr. Thomas Ellis, Dean of Research and
Graduate
Studies (Ex Officio, Non-Voting)
Dr. Shanthi Johnson, Faculty
Representative,
Faculty of Pure and Applied Science
Dr. Darren Kruisselbrink, Faculty Representative,
Faculty of Professional Studies
Dr. Stephen Maitzen, Chair
Ms. Melissa McGonnell, Graduate Student
Representative (Non-Voting), from July 1, 2003
Ms. Krista Myles, Community Member
Mr. Peter Nathanson, Community Member
Ms. Elizabeth Nilsen, Graduate Student
Representative (Non-Voting), to June 30, 2003
Applications
Since its
last report to Senate (April 2003), the REB reviewed 79 formal
applications for
ethics approval. Each of those 79
applications was eventually granted ethics approval, often after the
application was revised by the applicant and often subject to one or
more
conditions. Several researchers
advised the REB of changes they envisaged to research that had been
previously
approved; in all cases, the proposed changes were approved—sometimes,
however,
only after further revision in light of the REB’s comments.
Meetings
The REB met
on 10 occasions during the period of this report: May 14, 2003; June 11, 2003; July 9, 2003; September 22, 2003; October 6, 2003; November 3, 2003; December 2, 2003; January 5, 2004; February 2, 2004; April 5, 2004. The March 1, 2004, meeting was
cancelled
because of the AUFA strike.
Page 2/Attachment 5)c)ii)
Senate Agenda/5May04
034-56-REP
Other Activities
In addition
to reviewing formal applications, the REB, through its Chair and its
hard-working, unremunerated Faculty Representatives, responded to
numerous
informal inquiries from student and faculty researchers at Acadia and at other institutions. The
Chair serves as the University’s liaison
to the national Secretariat for Research Ethics, prepares and
distributes the
agendas for meetings, records the minutes at meetings and distributes
them for
approval, writes letters of approval or rejection, performs filing and
maintenance of records, follows up on unapproved research, publicizes
the role
and requirements of the REB, maintains the REB website, and reports to
Senate
and other bodies concerning the business of the REB.
Attachment 5)d)
Senate Agenda/5May04
034-57-REP
NOTICE
OF MOTION
From
T. Ellis, Dean of Research and Graduate Studies
That
Prof. David Duke (History and
Classics) be named to the Research Ethics board as the Faculty of Arts
Member
for the term 2004-2007.
That
Krista Myles be named to the
Research Ethics Board as the Community Member for the term 2004-2007
These
nominations were approved by the Senate Committee on Research and
Graduate
Studies at its meeting on April 22nd